David Allen releases The Ultimate GTD Workflow Map, designed by XPLANE

The David Allen Company: “If you ever feel like you need to get more in control or regain your focus, here is the ultimate guide for getting and staying on your game. The set of productivity best practices which David Allen has researched and synthesized over the last three decades are brought all together into one stunning visual display — the GTD Workflow Map. It’s a rich compilation of the key steps for gathering, clarifying, organizing, and reviewing everything you need to track and manage, as well as an explanation of all of the factors that you must take into account in determining priorities.”

“I spent more than two years crafting and fine-tuning the map, ensuring that it would thoroughly and accurately describe the essential elements of time- and self-management,” says David, “It’s as simple as I could get it, while still embodying the subtleties and complexities that have to be factored in, to make it real and useful. And the visual representation we’ve come up with I think is a highly effective way to make something this meaningful really clear.”

The poster was created by XPLANE, the visual thinking company. Visit www.xplane.com to learn more about how XPLANE clarifies complex business issues through visual collaboration.

Getting serious about your meeting problem

Really good suggestions from Seth Godin.

Some folks are going to eight hours of meeting a day. At Ford, they used to have meetings to prepare for meetings, just to be sure everyone had their story straight.

If you’re serious about solving your meeting problem, getting things done and saving time, try this for one week. If it doesn’t work, I’ll be happy to give you a full refund.

I especially like “2. Schedule meetings in increments of five minutes; 4. Remove all the chairs from the conference room; 7. The organizer of the meeting is required to send a short email summary, with action items, to every attendee within ten minutes of the end of the meeting.

My personal war against Crackberry

“In this age of wireless Internet and mobile email devices, having an effective meeting or working session is becoming more and more difficult. Laptops, Blackberries, Sidekicks, iphones, and the like keep people from being fully present. Aside from just being rude, partial attention generally leads to partial results. Multi-tasking is a myth (and there are lots of other articles corroborating Merlin’s points). This is especially damaging in highly collaborative and interdisciplinary fields like UX. Here at the office, we’ve begun to make most of our meetings ‘topless’ (i.e. no laptops allowed). I’ve gone a step further by trying to ban any form of networked communication from the working meetings I put together. While my colleagues here at Adaptive Path have been tolerant of my eccentricities, it’s not so easy when working with clients whose companies have a culture of being always connected and checking. So, I thought I’d share a few tips I’ve picked up for getting people to put down their Crackberries and actually do some work.”

The Laptop Herring

“I recently spoke at Yahoo! about the book, and, for this presentation, I adapted the Agenda Detection and Meeting Creatures chapters into a piece about how I assess agendas and people in the first 10 minutes of any meeting.

Early on in the presentation, I asked the audience, ‘What are the things you are supposed to do to make a successful meeting?’ First hand: ‘Make sure everyone closes their laptop.’ Yes. Full agreement from me. If you’re sitting in my meeting and your laptop is open, I promise, I swear — you are giving me half of your attention. Maybe less.”

A Beginner’s Guide to Mind Mapping Meetings

“Do you have trouble keeping up with meetings because you can’t take notes as fast as the speaker talks? If you do jot down some thoughts and ideas, by the time you re-read your notes they make no sense? If this sounds like you, a meeting mind map may be just what you need. Here is a quick start guide that will give you some pointers and a printable template you can use to get off to a great start with mind mapping.”

Eight Tips for Healthy Meetings

“Do you stagger out of meetings moaning how you hate, hate, hate meetings? Do you yearn for anything — earthquake, hurricane, building collapse — to get out of the meeting you’re in? Do meetings have to be so awful?

The bad meetings always stand out in my memory, but actually, I’ve attended many good meetings, as well. They had a few things in common.”

There’s no such thing as the one-hour meeting

“It’s no mystery that we’re meeting averse, but here’s another reason why we think meetings are toxic: There’s no such thing as the one-hour meeting.

If you’re going to schedule a meeting that lasts one hour and invite 10 people to attend then it’s a ten-hour meeting, not a one-hour meeting. You are trading 10 hours of productivity for one hour of meeting time.”

Basic Guide to Conducting Effective Meetings

“Meeting management tends to be a set of skills often overlooked by leaders and managers. The following information is a rather ‘Cadillac’ version of meeting management suggestions. The reader might pick which suggestions best fits the particular culture of their own organization. Keep in mind that meetings are very expensive activities when one considers the cost of labor for the meeting and how much can or cannot get done in them. So take meeting management very seriously.”

33 Random Thoughts About Meetings

“Boardroom I have a confession to make…I don’t like meetings. I realize I’m not alone. This list is probably the making of a ‘meeting manifesto’ but for now…it’s just a list. Let the thoughts begin.”

Ten Characters You’ll Meet at a Business Meeting

“In the Star Wars movie’s famous bar scene you knew, by their appearance, what zany character was sitting beside you. Each character had a distinctive look. Yet in business meetings you may have no idea about the group of characters with whom you’re meeting. That’s because their normal outward appearances belie often troublesome behavior. Want to learn more about the crazy cast of characters you’re likely to encounter in your business meetings?”